Article 9. Recordkeeping of California Education Code >> Division 10. >> Title 3. >> Part 59. >> Chapter 8. >> Article 9.

(a) An institution shall maintain records of the name, address, e-mail address, and telephone number of each student who is enrolled in an educational program in that institution.
  (b) An institution shall maintain, for each student granted a degree or certificate by that institution, permanent records of all of the following:
  (1) The degree or certificate granted and the date on which that degree or certificate was granted.
  (2) The courses and units on which the certificate or degree was based.
  (3) The grades earned by the student in each of those courses.

An institution shall maintain, for a period of not less than five years, at its principal place of business in this state, complete and accurate records of all of the following information:
  (a) The educational programs offered by the institution and the curriculum for each.
  (b) The names and addresses of the members of the institution's faculty and records of the educational qualifications of each member of the faculty.
  (c) Any other records required to be maintained by this chapter, including, but not limited to, records maintained pursuant to Article 16 (commencing with Section 94928).

The recordkeeping requirements of this article shall not apply to an institution that is accredited, if the recordkeeping requirements of the accrediting organization are substantially similar to the recordkeeping requirements of this article, as determined by the bureau.