Chapter 6. California State Contracts Register of California Government Code >> Division 3. >> Title 2. >> Part 5.5. >> Chapter 6.

The Department of General Services shall publish, or shall cause to be published, the California State Contracts Register, describing therein contracts proposed by the state. As used in this article, "contract" means an agreement entered into by a state agency for services, which term shall be construed to include contracts for construction or alteration of state-owned real property. Provisions of this article shall not apply to contracts for entertainment by district agricultural associations or for their fair related events except that summaries of the types of fair related contracts shall be published in the California State Contracts Register at least twice each year.

The California State Contracts Register shall be published not less than twice a month and shall include information deemed appropriate by the Department of General Services, and shall include all of the following:
  (a) Contract identification number.
  (b) A description of the contract to be performed.
  (c) All deadlines for submitting bid proposals or other required steps in the contract process, including the location and estimated duration of the contract where appropriate.
  (d) Any eligibility requirements and preferences.
  (e) Department, name, and telephone number of the person or persons to contact for further bid and submittal information. The department may make the register available to the general public electronically through a computer-accessed service.

In order to broaden subcontracting opportunities for small business, agencies shall maintain and provide, upon request to interested parties, the names and addresses of firms to whom requests for proposals or invitations to bid are to be issued in connection with all contracts for one hundred thousand dollars ($100,000) or more.

State agencies shall develop procedures for assuring that proposed contract opportunities are published in the California State Contracts Register as required by this article.

No state agency shall award a contract unless notice thereof has first been published in the California State Contracts Register.

Every state agency shall furnish to the Department of General Services the information required by Section 14825.1 in sufficient time for it to be published in the California State Contracts Register, so as to give potential bidders not less than 10 working days' notice prior to the contract bid opening date. Agencies shall not release invitations for bid or requests for proposals prior to publication in the California State Contracts Register.

The Department of General Services may exempt a state agency from the requirement of advertising in the California State Contracts Register where the contract is necessary for the immediate preservation of life or state property, where the contract is with another state agency or local and where the Director of General Services determines that the state's best interest would be better served by an exemption. The Department of General Services may, likewise, exempt a class or classes of contracts, where it appears to be in the state's best interest to do so. The department will identify the exemptions and publish them prominently in each issue of the California State Contracts Register.

All governmental contracting entities shall provide to the Department of General Services which shall maintain, for review by those desiring the information, all of the following:
  (a) Names of contractors to whom specific contracts have been awarded.
  (b) Contract procedures and requirements.

The Department of General Services shall offer copies of the California State Contracts Register for sale, and the "price" thereof shall not exceed the amount necessary to pay all expenses incurred in its preparation and distribution.

The Department of General Services may adopt rules and regulations consistent with the law for the purpose of carrying into effect this article.