Article 3. General Provisions of California Education Code >> Division 7. >> Title 3. >> Part 47. >> Chapter 1.5. >> Article 3.

Community college districts shall establish, maintain, and destroy student records according to regulations adopted by the Board of Governors of the California Community Colleges. Such regulations shall establish state policy as to what items of information shall be placed into student records and what information is appropriate to be compiled by individual community college officers or employees under the exception to student records provided in subdivisions (a) and (b) of Section 76210. No student records shall be destroyed except pursuant to such regulations or as provided in subdivisions (b) and (c) of Section 76232.

Community college districts shall notify students in writing of their rights under this chapter upon the date of the student's enrollment and at least annually thereafter. The notice shall take a form that reasonably notifies students of the availability of the following specific information:
  (a) The types of student records and information contained therein that are directly related to students and maintained by the institution.
  (b) The official responsible for the maintenance of each type of record.
  (c) The location of the log or record required to be maintained pursuant to Section 76222.
  (d) The criteria to be used by the institution in defining "officials and employees" and in determining "legitimate educational interest" as used in Section 76222 and subdivision (a) of Section 76243.
  (e) The policies of the institution for reviewing and expunging those records.
  (f) The right of the student to have access to his or her records.
  (g) The procedures for challenging the content of student records.
  (h) The cost if any that will be charged for reproducing copies of records.
  (i) The categories of information that the institution has designated as directory information pursuant to Section 76240.
  (j) Any other rights and requirements set forth in this chapter and the right of the student to file a complaint with the United States Department of Education concerning an alleged failure by the institution to comply with Section 438 of the General Education Provisions Act (20 U.S.C.A. 1232g).

A log or record shall be maintained for each student's record which lists all persons, agencies, or organizations requesting or receiving information from the record and the legitimate interests therefor. The listing need not include any of the following:
  (a) Students to whom access is granted pursuant to Section 76230.
  (b) Parties to whom directory information is released pursuant to Section 76240.
  (c) Parties for whom written consent has been executed by the student pursuant to Section 76242.
  (d) Officials or employees having a legitimate educational interest pursuant to subdivision (a) of Section 76243. The log or record shall be open to inspection only by the student and the community college official or his or her designee responsible for the maintenance of student records, and to the Comptroller General of the United States, the Secretary of Education, an administrative head of an education agency as defined in Public Law 93-380, and state educational authorities as a means of auditing the operation of the system.

Any community college may make a reasonable charge in an amount not to exceed the actual cost of furnishing copies of any student record; provided, however, that no charge shall be made for furnishing (1) up to two transcripts of students' records or (2) up to two verifications of various records of students. No charge may be made to search for or to retrieve any student record.

(a) When grades are given for any course of instruction taught in a community college district, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student's grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetency, shall be final.
  (b) No grade of a student participating in a physical education class, however, may be adversely affected due to the fact that the student does not wear standardized physical education apparel where the failure to wear such apparel arises from circumstances beyond the control of the student.

Whenever a student transfers from one community college or public or private institution of postsecondary education to another within the state, appropriate records or a copy thereof shall be transferred by the former community college, or college or university upon a request from the student. However, the community college, college, or university from which the student is transferring may notify the student that the student's records will be transferred upon payment by the student of all fees and charges due the community college, college, or university. Any community college, college, or university making a transfer of these records shall notify the student of his or her right to receive a copy of the record and his or her right to a hearing to challenge the content of the record. The board of governors may adopt rules and regulations concerning transfer of these records to, from, or between colleges under its jurisdiction.