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Article 2. Materials, Goods, And Services of California Public Contract Code >> Division 2. >> Part 2. >> Chapter 2.1. >> Article 2.
It is the intent of the Legislature to encourage the
procurement of recycled paper products by the University of
California by developing guidelines to encourage the procurement of
recycled paper products where suitable for the uses intended and
where the quality is equal and the price is equal or less than
nonrecycled paper products. It is also the intent of the Legislature
that the regents report annually to the Legislature, the Governor,
and the California Integrated Waste Management Board commencing
January 1, 1991, on the percentage of the total dollar amount of
recycled paper products purchased or procured under this article.
Except as provided for in this article, the Regents of the
University of California shall let all contracts involving an
expenditure of more than one hundred thousand dollars ($100,000)
annually for goods and materials to be sold to the University of
California to the lowest responsible bidder meeting specifications,
or else reject all bids. Contracts for services to be performed,
other than personal or professional services, involving an
expenditure of one hundred thousand dollars ($100,000) or more
annually shall be made or entered into with the lowest responsible
bidder meeting specifications, or else all bids shall be rejected. If
the regents deem it to be for the best interest of the university,
the regents may, on the refusal or failure of the successful bidder
for materials, goods, or services to execute a tendered contract,
award it to the second lowest responsible bidder meeting
specifications. If the second lowest responsible bidder fails or
refuses to execute the contract, the regents may likewise award it to
the third lowest responsible bidder meeting specifications.
(a) As provided for in this article, when the University
of California determines that it can expect long-term savings through
the use of life-cycle cost methodology, the use of more sustainable
goods and materials, and reduced administrative costs, the lowest
responsible bidder may be selected on the basis of the best value to
the university. In order to implement this method of selection, the
Regents of the University of California shall adopt and publish
policies and guidelines for evaluating bidders that ensure that best
value selections by the university are conducted in a fair and
impartial manner. These policies and guidelines shall conform to the
requirements of subdivisions (c) and (d) and shall be applicable to
the university when using best value as the bid evaluation
methodology.
(b) For the purposes of this section, the following definitions apply:
(1) "Best value" means the most advantageous balance of price, quality, service, performance, and other elements, as defined by the university, achieved through methods in accordance with this section and determined by objective performance criteria that may include price, features, long-term functionality, life-cycle costs, overall sustainability, and required services.
(2) "Best value agreement" means an agreement entered into pursuant to the provisions of this section.
(3) "Best value awardee" means the lowest responsible bidder or bidders that are awarded an agreement for goods, materials, or services that was awarded through the use of best value for the bid evaluation methodology.
(4) "Best value criteria" means those criteria set forth in subdivision (d).
(5) "University" means all current campuses and locations of the University of California, including the medical centers, the national laboratories, and any future University of California campuses and locations.
(c) (1) The university shall consider all of the following when adopting policies and guidelines pursuant to subdivision (a):
(A) Price and service proposals that reduce the university's overall operating costs.
(B) Supply and material standards that support the university's strategic sourcing initiatives.
(C) A procedure for bid protest and resolution.
(2) The university shall award a best value agreement as follows:
(A) The university shall evaluate bidders based solely upon the best value criteria set forth in the solicitation documents. Solicitation for bids shall describe the best value criteria that the university will consider in evaluating the bidders by overall category and by specific attributes.
(B) The university shall award the agreement to the lowest responsible bidder or bidders whose bid or bids are determined by the university to be the best value in terms of price, quality, service, and performance, and that meet the university's requirements.
(C) Bid participants that are not awarded a best value agreement shall be notified in writing at the end of the agreement award process.
(d) For the purposes of this section, the university may take into consideration any of the following best value criteria when awarding a best value agreement for goods, materials, and services:
(1) The total cost to the university of its use or consumption of goods, materials, and services.
(2) The operational cost or benefit incurred by the university as a result of a contract award.
(3) The added value to the university, as defined in the request for proposal, of vendor-added services.
(4) The quality and effectiveness of goods, materials, and services.
(5) The use of more sustainable goods and materials in the manufacturing of the goods and materials and the packaging of these products.
(6) The reliability and timeliness of delivery and installation.
(7) The terms and conditions of product warranties, maintenance, and vendor guarantees.
(8) The vendor's quality assurance, continuous improvement, and business resumption programs and their benefit to the university.
(9) The vendor's experience with the timely provision of goods, materials, and services.
(10) The consistency of quality and availability of the vendor's proposed supplies, materials, and services with the university's overall procurement program.
(11) The economic benefits to the local community, including, but not limited to, job creation or retention and the support of small and local businesses.
(e) The university shall ensure that all businesses have a fair and equitable opportunity to compete for, and participate in, the university best value bids and shall also ensure that discrimination in the award and performance of the agreement does not occur on the basis of gender, marital status, ancestry, medical condition, or any characteristic listed or defined in Section 11135 of the Government Code, or retaliation for having filed a discrimination complaint or protest in the performance of university contractual obligations.
(f) (1) On or before July 1, 2016, the University of California shall provide the Legislative Analyst's Office with a list of the policies and procedures adopted pursuant to subdivision (a). In addition, the university shall also collect and provide the following information to the Legislative Analyst's Office for each contract involving an expenditure of more than one hundred thousand dollars ($100,000) for goods, materials, or services that was entered into on or after the effective date of this section:
(A) Whether the contract was awarded to the lowest responsible bidder or using best value.
(B) A description of the products, commodities, or services as defined in the bid solicitation.
(C) The names of the awardee or awardees of the agreement or agreements.
(D) The actual volume resulting from the agreements, or estimated volume if the agreements are less than one year old, of all purchases.
(E) A description of any written bid protest or protests concerning an aspect of the solicitation, bid, or award of the agreement, including the resolution of the protest.
(F) For each contract awarded using best value, the criteria used to evaluate the bids, as well as a summary of the rationale for awarding the contract.
(G) For each contract awarded using best value, a summary of any additional economic benefit other than the price of the contract, including an explanation of whether those benefits were realized as expected.
(H) For each contract awarded using best value, the university shall identify one or more comparable contracts awarded using the traditional lowest responsible bidder method, including, but not limited to, contracts awarded prior to the adoption of the best value acquisition policies.
(2) On or before February 1, 2017, the Legislative Analyst shall report to the Legislature on the use of best value procurement by the University of California. The Legislative Analyst shall use the information provided by the university to report all of the following:
(A) An assessment of any benefits or disadvantages of best value acquisition as compared to bids awarded to the lowest responsible bidder.
(B) An assessment of whether the use of best value procurement has led to a difference in the number of disputes as compared to contracts awarded using the traditional lowest responsible bidder method.
(C) An assessment of the policies adopted by the university pursuant to subdivision (a), as well as an assessment of the performance criteria used by the university to evaluate the bids and the effectiveness of the methodology.
(D) A comparison of the overall cost of contracts let under best value acquisition pursuant to this section to similar contracts let under traditional low bid procurement practices.
(E) Recommendations as to whether the best value at lowest cost acquisition procurement authority should be continued.
(g) This section applies solely to the procurement of goods, materials, or services and shall not apply to construction contracts.
(h) This section shall remain in effect only until January 1, 2018, and as of that date is repealed.
(i) Except as otherwise provided in this article, this article is not intended to change in any manner any guideline, criteria, procedure, or requirement of the Regents of the University of California to let any contract for goods, materials, or services to the lowest responsible bidder meeting certain specifications or to reject all bids.
(b) For the purposes of this section, the following definitions apply:
(1) "Best value" means the most advantageous balance of price, quality, service, performance, and other elements, as defined by the university, achieved through methods in accordance with this section and determined by objective performance criteria that may include price, features, long-term functionality, life-cycle costs, overall sustainability, and required services.
(2) "Best value agreement" means an agreement entered into pursuant to the provisions of this section.
(3) "Best value awardee" means the lowest responsible bidder or bidders that are awarded an agreement for goods, materials, or services that was awarded through the use of best value for the bid evaluation methodology.
(4) "Best value criteria" means those criteria set forth in subdivision (d).
(5) "University" means all current campuses and locations of the University of California, including the medical centers, the national laboratories, and any future University of California campuses and locations.
(c) (1) The university shall consider all of the following when adopting policies and guidelines pursuant to subdivision (a):
(A) Price and service proposals that reduce the university's overall operating costs.
(B) Supply and material standards that support the university's strategic sourcing initiatives.
(C) A procedure for bid protest and resolution.
(2) The university shall award a best value agreement as follows:
(A) The university shall evaluate bidders based solely upon the best value criteria set forth in the solicitation documents. Solicitation for bids shall describe the best value criteria that the university will consider in evaluating the bidders by overall category and by specific attributes.
(B) The university shall award the agreement to the lowest responsible bidder or bidders whose bid or bids are determined by the university to be the best value in terms of price, quality, service, and performance, and that meet the university's requirements.
(C) Bid participants that are not awarded a best value agreement shall be notified in writing at the end of the agreement award process.
(d) For the purposes of this section, the university may take into consideration any of the following best value criteria when awarding a best value agreement for goods, materials, and services:
(1) The total cost to the university of its use or consumption of goods, materials, and services.
(2) The operational cost or benefit incurred by the university as a result of a contract award.
(3) The added value to the university, as defined in the request for proposal, of vendor-added services.
(4) The quality and effectiveness of goods, materials, and services.
(5) The use of more sustainable goods and materials in the manufacturing of the goods and materials and the packaging of these products.
(6) The reliability and timeliness of delivery and installation.
(7) The terms and conditions of product warranties, maintenance, and vendor guarantees.
(8) The vendor's quality assurance, continuous improvement, and business resumption programs and their benefit to the university.
(9) The vendor's experience with the timely provision of goods, materials, and services.
(10) The consistency of quality and availability of the vendor's proposed supplies, materials, and services with the university's overall procurement program.
(11) The economic benefits to the local community, including, but not limited to, job creation or retention and the support of small and local businesses.
(e) The university shall ensure that all businesses have a fair and equitable opportunity to compete for, and participate in, the university best value bids and shall also ensure that discrimination in the award and performance of the agreement does not occur on the basis of gender, marital status, ancestry, medical condition, or any characteristic listed or defined in Section 11135 of the Government Code, or retaliation for having filed a discrimination complaint or protest in the performance of university contractual obligations.
(f) (1) On or before July 1, 2016, the University of California shall provide the Legislative Analyst's Office with a list of the policies and procedures adopted pursuant to subdivision (a). In addition, the university shall also collect and provide the following information to the Legislative Analyst's Office for each contract involving an expenditure of more than one hundred thousand dollars ($100,000) for goods, materials, or services that was entered into on or after the effective date of this section:
(A) Whether the contract was awarded to the lowest responsible bidder or using best value.
(B) A description of the products, commodities, or services as defined in the bid solicitation.
(C) The names of the awardee or awardees of the agreement or agreements.
(D) The actual volume resulting from the agreements, or estimated volume if the agreements are less than one year old, of all purchases.
(E) A description of any written bid protest or protests concerning an aspect of the solicitation, bid, or award of the agreement, including the resolution of the protest.
(F) For each contract awarded using best value, the criteria used to evaluate the bids, as well as a summary of the rationale for awarding the contract.
(G) For each contract awarded using best value, a summary of any additional economic benefit other than the price of the contract, including an explanation of whether those benefits were realized as expected.
(H) For each contract awarded using best value, the university shall identify one or more comparable contracts awarded using the traditional lowest responsible bidder method, including, but not limited to, contracts awarded prior to the adoption of the best value acquisition policies.
(2) On or before February 1, 2017, the Legislative Analyst shall report to the Legislature on the use of best value procurement by the University of California. The Legislative Analyst shall use the information provided by the university to report all of the following:
(A) An assessment of any benefits or disadvantages of best value acquisition as compared to bids awarded to the lowest responsible bidder.
(B) An assessment of whether the use of best value procurement has led to a difference in the number of disputes as compared to contracts awarded using the traditional lowest responsible bidder method.
(C) An assessment of the policies adopted by the university pursuant to subdivision (a), as well as an assessment of the performance criteria used by the university to evaluate the bids and the effectiveness of the methodology.
(D) A comparison of the overall cost of contracts let under best value acquisition pursuant to this section to similar contracts let under traditional low bid procurement practices.
(E) Recommendations as to whether the best value at lowest cost acquisition procurement authority should be continued.
(g) This section applies solely to the procurement of goods, materials, or services and shall not apply to construction contracts.
(h) This section shall remain in effect only until January 1, 2018, and as of that date is repealed.
(i) Except as otherwise provided in this article, this article is not intended to change in any manner any guideline, criteria, procedure, or requirement of the Regents of the University of California to let any contract for goods, materials, or services to the lowest responsible bidder meeting certain specifications or to reject all bids.
The requirements of this article shall not be applicable
when the regents determine that a brand or trade name article, thing,
or product or proprietary service is the only one which will
properly meet the needs of the University of California because the
item or service is unique, available only from a sole source, or is
designated to match others, used in, or furnished to, a particular
installation, facility, or location. Contracts for unique products or
services, or personal or professional services, shall not be made
unless the regents determine that the proposed price therefor is
reasonable.
(a) Notwithstanding any other law, including, but not
limited to, the advertising, bidding, and protest provisions of
Chapter 2.1 (commencing with Section 10500), the University of
California may award a contract for the acquisition of goods,
services, or information technology that has an estimated value of
greater than one hundred thousand dollars ($100,000), but less than
two hundred fifty thousand dollars ($250,000), to a certified small
business, including a microbusiness, or to a disabled veteran
business enterprise, if the University of California obtains price
quotations from two or more certified small businesses, including
microbusinesses, or from two or more disabled veteran business
enterprises.
(b) In carrying out subdivision (a), the University of California shall consider a responsive offer timely received from a responsible certified small business, including a microbusiness, or from a disabled veteran business enterprise.
(c) No provision of this section shall apply to the University of California except to the extent that the Regents of the University of California, by appropriate resolution, make that provision applicable.
(b) In carrying out subdivision (a), the University of California shall consider a responsive offer timely received from a responsible certified small business, including a microbusiness, or from a disabled veteran business enterprise.
(c) No provision of this section shall apply to the University of California except to the extent that the Regents of the University of California, by appropriate resolution, make that provision applicable.
The Regents of the University of California shall prescribe
methods of procurement for goods, materials, and services to be
purchased, including:
(a) Requirements for public advertisement where feasible and practicable or for solicitation from at least three sources in other cases.
(b) Bidder prequalification and evaluation standards.
(c) Guidelines for negotiating contracts for unique products or proprietary services.
(d) Procedures for solicitation of vendor and service contractor interest.
(e) Dissemination of award information.
(f) Such other matters as may encourage the receipt of the most favorable price and conditions of purchase by the university.
(a) Requirements for public advertisement where feasible and practicable or for solicitation from at least three sources in other cases.
(b) Bidder prequalification and evaluation standards.
(c) Guidelines for negotiating contracts for unique products or proprietary services.
(d) Procedures for solicitation of vendor and service contractor interest.
(e) Dissemination of award information.
(f) Such other matters as may encourage the receipt of the most favorable price and conditions of purchase by the university.
The requirements of this article shall not be applicable to
the procurement of goods, materials, or services funded exclusively
by federal agencies to the extent that the requirements of this
article are in conflict with mandatory requirements of such federal
agency.
